SW-24930 - USA (California) - Enterprise Content Management System - Deadline July 17,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-24930

Government Authority located in California; USA based organization looking for expert vendors for Enterprise Content Management System.

[A] Budget: Looking for proposal

[B] Scope of Service:

(1) Vendor needs to provide enterprise content management system for taxonomy development and system implementation.
- A software solution that establishes a new standard for productivity by providing the unique
ability to manage information regardless of its location.
- The software will ensure important information is managed across all systems with audit ready
policies on SharePoint, Office 365, file shares, and in physical formats.
- Business process improvements mapped to best and leading practices (both technology and
process changes)
- Improved adaptability and agility for changes made to underlying business requirements
- Develop a taxonomy strategy and achieve organizational buy‐in prior to taxonomy, including metadata/ metatag, construction. Services include
- Perform business unit, all‐inclusive end‐to‐end taxonomy analysis and development for all
four district branches administrative services, planning, engineering and construction branch second, operations and maintenance, executive branch.
- tool that provides the following as a Commercially Available Offthe‐ Shelf Solution that is configurable for the District’s needs and requires minimal, if any, customization. This tool shall
- 1. Allow EMWD to discontinue use of legacy eB Records Server
2. Automate retention of electronic documents and disposition schedule(s) for paper documents
3. Facilitate legal holds placement on paper and electronic documents
4. Manage paper records located in offsite storage
5. Expedite and automate document scanning and data capture with Optical
Character Recognition (the software for digitization)
6. Capture metadata from scanned documents
7. Manage network drives including search and find content from network drives.
8. Allow configuration of Workflows to automate document processing workflows such as e signature, Freedom of Information Act (FOIA), etc.
9. Support the ability to work off‐line and to share and synchronize documents with remote sites with very low network bandwidth utilization
10. Provide a central repository to manage all contents, electronic and physicals records in one place
12. Streamline cases or business workspaces to manage information such as employee files, legal matters, etc.
13. Allow and enable the use of mobile ready user interfaces
14. Allow classification and cataloging of physical and electronic library and archival materials with user‐created classification
15. Allow tracking of items checked in and out.
(2) All question must be submitted no later than June 24, 2019.

[C] Eligibility:

Onshore (USA Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 17 July, 2019

Question Answer Deadline : Monday, 24 June, 2019

Category : Software, System and Application, Data Entry, Scanning, Records and Document Related Services

Country : USA

State : California

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