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SW-28067 - USA (New York) - Municipal Maintenance and Asset Management Software - Deadline November 1,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-28067

Government Authority located in New York; USA based organization looking for expert vendor for municipal maintenance and asset management software.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide municipal maintenance and asset management software including municipal permitting, licensing, data management, code violations management, municipal asset management, GIS, analysis, and workflow for users made accessible from the internet in a map-based format.
- Software development for municipal permitting, licensing, data management, code violations management, municipal asset management, GIS, analysis, and workflow for the purchase of a modern, user-friendly and sustainable software system that integrates numerous departmental tasks and information into one, web-based platform.
- Software system shall be web based and should include: a mobile (native app or html5) interface that allows for inspections, parcel data and other information to be cached offline in the event that the mobile device does not have an available internet connection while working in the field, software system shall be accessible from all windows, apple and android based devices, software system shall have a calendar component, and shall integrate with MS outlook’s calendar software, software systems shall be capable of importing current city data into new system, software system shall have the ability to be accessible online to general public, software vendor shall provide support in designing all forms, permit types, permit categories, inspection types and categories, lists, periodic inspections, and violations, software system shall have the ability to integrate with Laserfiche for document management purposes, and document ease of access, software system shall allow photographs to be uploaded/attached to violation/property files, software system shall contain all state and local codes, ability to generate standard and customizable reports from multiple fields at no extra cost, ability to print from wireless, mobile devices while in the field (i.e., violations, permits, condemnations), ability for the general public to submit complaints online, ability for contractors to submit applications for permits online, ability for citizens to monitor violations and complaints online, ability for general public to submit payment online for municipal fees and fines, ability for contractors to view and maintain online their licensing and insurance requirements, ability for businesses to apply and submit permit applications online, ability to notify the appropriate inspector of overdue inspections, ability to track construction projects with multiple permits and inspections, Ability to rate and prioritize non-parcel zed assets such as city infrastructure (e.g. Sewer lines, catch basins, fire hydrants water mains, buildings equipment, man-holes, etc.), ability to add multiple sub-parcels to the main parcel while keeping all records separate by unit, ability to run bulk letter printing, ability to produce multiple checklists for inspections, ability to track various insurance certificates (liability/workers’ compensation) for electrical contractors and notify of cancellation and expiration, ability to track violations from initial creation to court actions including the amount of time in hours/days, ability to track all court related activity, ability to create court documentation from parcel file, ability to generate financial reports for permits and fees (i.e. Microsoft Excel spreadsheet, fixed length files for compatibility of uploads with current financial software), Ability to incorporate and synchronize with G.I.S. layers, Ability to notify specific users when changes have been made to particular lists (i.e., vacant registry, rental registry, etc.), software system shall have a GIS component/module, software system’s GIS component/module shall have the ability to use the City’s aerial orthoimagery, Individual user security / Password permissions, Software should integrate with the City’s RPS system to automatically update parcel owner information on a daily basis, System should provide an audit trail of any and all changes made to data.
(2) All question must be submitted no later than October 24, 2019.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location

Expiry Date : Friday, 1 November, 2019

Question Answer Deadline : Thursday, 24 October, 2019

Category : Software, System and Application, GIS Services

Country : USA

State : New York

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