MRB-16099 - USA (Texas) - Event Supply, Equipment Rental, and Production Services - Deadline April 15,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: MRB-16099

Government Authority located in Texas; USA based organization looking for expert vendor for event supply, equipment rental, and production services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide event supply, equipment rental, and production services.
1. Production Development and Management Services
A. Services include, but not limited to:
- Pre-event consultation;
- Assessing what resources will be needed to achieve event execution;
- Oversight and management of all event elements;
- Facilitating all logistics to assist in executing event; and
- Resolving any unforeseen issues that arise during the event execution.
2. Video Production Services
A. Services and equipment (including multi-camera broadcast for live streaming and image magnification, teleprompting, and archival recording) will include, but not limited to:
- LED Video Walls (varying shapes, sizes and dimensions);
- High definition video projectors;
- Projection screens;
- Video monitors;
- High definition camera packages;
- Complete playback systems (including computers);
- Complete switching systems (including camera and graphics support);
- Media servers;
- Complete archival recording systems;
- Associated cabling and specialty equipment; and
- Onsite technical support during the event.
3. A/V Equipment Rental and Production
A. Proposer(s) shall provide and operate all mobile A/V equipment required for onsite production of agency provided content. A/V equipment for purposes of this RFP, do not include any permanently installed A/V equipment. Requirements for each event will be requested by agency which may include, but is not limited to:
- Microphones (wireless and handheld);
- Speaker configuration to meet sound quality needs for each distinct venue;
- Monitors;
- Video cameras;
- Projection equipment and screens;
- Audio mixers and signal distribution boxes;
- HDMI converters;
- Other A/V equipment needed to produce a quality event; and
- Onsite technical support during the event.
4. Lighting Equipment and Production
A. Services and equipment will include, but not limited to:
- Theatrical lighting fixtures and packages (stage, scenic, hours, pre-function, etc.);
- Robotic Theatrical Lighting fixtures;
- Programmable consoles;
- Lighting design services; and
- Associated dimmers, cabling and specialty equipment.
5. Event Staging and Rigging
A. Services and equipment will include, but not limited to:
- Crowd control equipment;
- Tents;
- Standard and customized stage platforms;
- Associated ramps and railings;
- Box trusses and rigging systems; and
- Drapery Systems (stationary and moving).
6. Stage Properties Equipment Rental
A. Services and equipment (non-projection scenic elements) will include, but not limited to:
- Tables and chairs;
- Carpeting or floor coverings;
- Linens;
- Cutlery and dinnerware;
- Staging; and
- Other equipment needed to produce a successful event.
(2) All questions must be submitted no later than April 6, 2020.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 15 April, 2020

Question Answer Deadline : Monday, 6 April, 2020

Category : Marketing and Branding

Country : USA

State : Texas

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