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SW-34997 - USA (Texas) - Virtual Conferencing Software and Services - Deadline July 21,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-34997

Government Authority located in Texas; USA based organization looking for expert vendor for virtual conferencing software and services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide virtual conferencing software and services for the event types listed below. The event industry has been evolving rapidly during the COVID‐19 pandemic. Our events are changing as well. The following event categories are the types of events that are transitioning to virtual or virtual/in‐person hybrid events.
A. Features required for all types of events listed above:
• High level of technical support before and during event; if requested. (i.e. telephone support, e‐mail support or online chat)
• Ability to provide demonstration of software if requested, prior to bid award
• Pre‐event training to learn the system
• “Dry runs” prior to the event
• Ability for interaction between participants
• Ability to network and connections with social media
• Participants can submit questions
• High quality audio and video (1080p)
• User friendly platform
• Easy to use by speakers and attendees who are unfamiliar with the platform and less tech savvy
• Ability to record sessions and chat
• Custom branding of event
• 508 Compliant
• Able to upload registration lists provided by TTI
• Ability to provide specs and use graphics designed by TTI
• Ability to extend events over multiple days to combat fatigue
• Ability to accommodate pre‐recorded presentations, live presentations, slides, videos and/or screen sharing with audio
• Ability to upload registrations from an external registration site (csv or file)
B. Features required for small to extra‐large events:
• Welcoming virtual landing page or “event lobby”
• Ability to host multiple simultaneous sessions
• Can accommodate hybrid events where some participants are on‐site
• Chat room/affinity groups
• Virtual exhibit hall
• Tech support in all breakout sessions
• Post event analytics that include data about participant participation
(2) All questions must be submitted no later than July 09, 2020.
- For more information describe in documents.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Onsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 21 July, 2020

Question Answer Deadline : Thursday, 9 July, 2020

Category : Software, System and Application

Country : USA

State : Texas

RFP Expired

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