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EXTRA-8765 - USA (Ephraim, Utah) - Consulting Service for Financial System - Deadline July 30,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: EXTRA-8765

Government Authority located in Ephraim, Utah; USA based organization looking for expert vendor for consulting service for financial system.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide consulting service for financial system to the government authority located in Ephraim, UT.
- College seeks the services of a consultant to provide services in finding, programming, correcting the errors, and in assisting the college in correcting the errors if needed. To also, provide training of the appropriate college personnel on how to move forward so the errors do not continue. The vendor must have strong experience in correcting and developing these elements.
- Create 2 Chart of accounts: one for the foundation and one for the college
a. Train the Controller’s office team on how to book transactions between the two charts.
b. Train and complete any HR set up related to creating a new chart.
- Specific issues the college seeks help in correcting, developing new or updating processes and receiving training on:
a. Student AR balance per the Student AR module does not agree to banner finance.
b. Unapplied Payments accounts - the college currently has two unapplied payment accounts and they never clear out to $0. Need help identifying what is causing this problem and balances corrected, so we do not have the problem in the future.
c. Set up of detail codes - Review detail codes, provide training on their set up and suggest changes for process improvement.
d. Automatic student refunding - currently the college refunds students manually and would like to get this set up automatically.
e. Cash management in banner:
(1) Interfund cash issue: the different funds have large positive and negative balances which net to amount held at the bank. Some of these positive balances are greater than the amount held at the bank, creating a risk of overspending.
(2) Training on how to book non-cash transactions.
(3) Training on the relationship between the bank fund and interfund cash.
(4) Training on the relationship between interfund cash and investments in investment fund (interfund cash account in the investment fund is a large negative balance).
(5) There is currently a payable balance in the bank fund. Need to understand what process is causing this and how to move it out of the bank fund.
f. Cashiering - review and suggest improvements, if any, to our cashiering processes.
g. Training on rule code set up - all the rule codes are set up to adjust cash. Need training on how to set up rule codes to possibly create one that doesn’t hit cash (for non-cash transactions).
h. Check re-issues:
(1) Voided check process - review and suggest improvements to this process. Multiple entries are made directly to the bank fund and there appears to be timing issues with the process.
(2) Payroll check re-issuances - review and suggest improvements to this process. The college currently manually enters these through AP because cancelling them through the payroll module makes incorrect adjustments to the employee’s W-2.
(2) All questions must be submitted no later than July 14, 2020.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

NA

Expiry Date : Thursday, 30 July, 2020

Category : Professional, Consulting, Administrative or Management Support Services

Country : USA

State : Utah

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