EXTRA-10073 - Canada (Alberta) - Records Classification and Retention Schedules Services - Deadline November 17,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: EXTRA-10073

Government authority located in Alberta; Canada based organization looking for expert vendor for records classification and retention schedules services.

[A] Budget: looking For Proposal

[B] Scope of Service:

(1) Vendor needs to provide records classification and retention schedules services to the government authority located in Alberta.
- This project will be completed through review of the City’s current records and information practices and holdings; current and planned operations and objectives, and in anticipation of emerging industry standards and best practices. 
- a. The workplan will include an analysis of how to apply current staffing resources to meet this goal and identify any resources that may be required outside of available City manpower. 
- Provide a complete functional based RCRS that can be applied both corporately and for use in an EDRMS and contains attributes such as, but not limited to: 
a. Scope Notes for primary and secondary levels including common document types. 
b. Legal citation indications at the primary and secondary level as well as a cross referenced citation table. 
c. Email records retentions. 
d. Transitory records retentions. 
e. Retention rationale for active, closure and final disposition stages. 
f. Office of Primary Responsibility (OPR); 
g. Vital record classes; 
h. FOIPPA (Routinely Disclosed, Actively Disseminated, FOIP Review); 
i. Superseded or obsolete, if applicable. 
j. Personal Information Bank (PIB); 
k. Selective Retention definition, if applicable. 
l. Values for Business, Legal, Financial, Research or Historical; 
m. Paper versus digital storage acceptance; 
n. Application of primary/secondary date range (ie, Date Range: 1990 to date); 
o. Legislation/Regulation update listing or table; 
p. “Translation key” that defines how the City’s existing file codes will transfer into the new file coding system; 
q. Records schedule summary. 
(2) All questions must be submitted no later than November 05, 2020.

[C] Eligibility:

- Onshore (Canada Only);

[D] Work Performance:

Performance of the work will be Onsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 17 November, 2020

Question Answer Deadline : Thursday, 5 November, 2020

Category : Professional, Consulting, Administrative or Management Support Services

Country : Canada

State : Alberta

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