DE-3444 - USA (Colorado) - Document Imagining Services - Deadline May 6,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3444

Government Authority located in Colorado; USA based organization looking for expert vendor for document imagining services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide document imaging (scanning), indexing and disposal to various departments in accordance with current policy and best practices.
- Document Preparation: Vendor will inspect and prepare each document to ensure all information is captured. Preparation will include but not limited to, inventorying, staple and clip removal, repositioning of “post-it” notes if any, unfolding, etc. If necessary, separator sheets will be inserted to identify boundaries.
- Scanning: Resolution determines the quality of an image. Documents will be converted to Portable Document Format (PDF/A) images with a minimum 300 DPI, unless a different resolution is requested. All images will be produced in black and white but color images will be expected if ANY PART of the original is in color.
The following principals will be met:
•The highest resolution appropriate to the nature of the source materials
•Digitize at an appropriate level of quality to avoid re digitizing and re handling of the originals in the future
•Digitize an original or “first generation” of the source material to achieve the best quality image possible
•Use system components that are non-proprietary
•Us image file formats and compression techniques that conform to standards
•Create meaningful metadata for image files or collections
•Monitor data as necessary
- While there is no one perfect size for all images, the goal should be to scan images as close as possible to 600 pixels per inch at original size. When this is not possible, such as when scanning oversized objects like maps, the items should be scanned as close to 600 pixels per inch at original size as possible with a minimum resolution of 300 pixels per inch. Beyond this, certain images such as high-resolution maps will potentially require higher resolution than this. These larger images often need to be dealt with on a case-by-case basis depending on the exact size of the object in question.
- For more information describe in document.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Thursday, 6 May, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Colorado

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