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SW-43594 - Canada (British Columbia) - Electronic Document and Record Management System and Services - Deadline May 21,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-43594

Government Authority located in British Columbia; Canada based organization looking for expert vendor for electronic document and record management system and services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide electronic document and record management system and services on Microsoft 365 (M365), SharePoint Online (SPO) and OneDrive for business, Microsoft Teams, Microsoft 365 records management, Exchange online and assist in the migration of documents to SPO.
1. SharePoint Online Platform
- An enterprise wide content management capability to all city users that is easy to learn, easy to use and can replace the existing usage of file servers
- Collaboration capabilities such as document sharing, version control etc.
- Robust security controls
- eDiscovery capabilities
- Powerful search and retrieval capability including the ability to search by document metadata, content or both
- Automated metadata capture for the classification and declaration of records
- Ability to define workflows
2. Record management Service
- A method of applying the city’s retention schedule, file plan to all records within the SPO environment
-  A method of automating the following
 - Identification of documents that are records
 - Classification of records against the retention schedule, classification and file plan
 - Determination of when a document will become a record
- A method of carrying out the disposition of all declared records against the retention schedule
- Labelling policies for sites and content
- A method of applying legal holds to record and non-records alike including email
- Powerful search and retrieval capability including the ability to search by document metadata
(2) All questions must be submitted no later than May 17, 2021.

[C] Eligibility:

- Onshore (Canada Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 21 May, 2021

Question Answer Deadline : Monday, 17 May, 2021

Category : Software, System and Application, Web Design and Development

Country : Canada

State : British Columbia

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