STAFF-5847 - USA (Pasadena, California) - Event Coordinator - Deadline June 25,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: STAFF-5847

Government Authority located in Pasadena, California; USA based organization looking for expert vendor for event coordinator.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide qualified firms/business to provide event coordinator services to the government authority located in Pasadena, CA.
- The coordinator works closely to coordinate event programming with up to 24 ArtNight partner organizations and interfaces with several City Departments in the planning and execution of the event, including traffic and parking planning with the Department of Transportation, permitting with the Departments of Public Works, Human Services and Recreation, the Department of Public Health, KPAS and the Planning & Community Development Department
- Development of the event budget, secure vendor bids and oversight of expenditures
- Meeting planning and event coordination with ArtNight partner organizations, Student Ambassadors and sponsors.
- Coordination of ArtNight brochure and banner production, printing and placement
- Oversight of website and social media publicity and marketing
- Finalize bus routes and develop bus route map
- Coordinate cross promotion with LA Metro and translation of event materials for PUSD
- Coordinate accessibility materials and buses
- Oversee procurement and delivery of all event materials
- Coordination with mailing house and confirm delivery of brochures
- Coordinate photography and media
- Oversee event break-down
- Coordinate event debrief and provide documentation for Final Report

[C] Eligibility:

- Onshore (US Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

[E] Proposal Submission:

Proposal must be submitted via e-mail.

Expiry Date : Friday, 25 June, 2021

Category : Staffing Services

Country : USA

State : California

RFP Expired

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