SW-45039 - USA (Texas) - Project Management System - Deadline July 1,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-45039

Government Authority located in Texas; USA based organization looking for expert vendor for project management system.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide project management system must include out-of-the-box configurable, with native modules specific to the construction project lifecycle that can automate workflow for review and approval and provide the ability to efficiently collaborate with city staff, integrate with internal processes and streamline workflows with external contractors and vendors.
- The software must be designed specifically for owners and the sole purpose of supporting the construction program and project management lifecycle (planning through closeout).
- The software must be user friendly and simple to navigate with flexible reporting, ability to retain extensive history, and audit trails for funding sources, budgets, change orders and expenditures.
- The software should use easily customized workflows that can be used to standardized project management process.
- The solution must have the ability to integrate with GIS (ESRI), record retention software (Laserfiche) and financial software.
- The software should be able to route work for approval and digital signatures.
- The software must be capable of setting configurable event triggers, approval thresholds, and escalation notifications to manage project scope, schedule or budget slippage and out of tolerance.
- The software should be able to be used as a collaborative platform for the management of project for internal and external team members.
- The software must use easily customized workflows that can be used to standardize project management process.
- The software must be capable of tracking 100+ project simultaneously through multiple phases, by project and phase.
- The software should be able to itemize costs for each project work phase by fund account and project details of funding shortfalls and overruns throughout the project duration. (Tyler New World).
- The software company is required to provide comprehensive and complete training to all staff involved in the operation of the new technologies such as project managers, directors, information technology and GIS.
- The software company should provide on-going technical support after the implementation phase. Technical support should be available via email, virtually, or by phone.
- The software company must provide examples of successfully migrating their customers from another software.
- The system must be an easy-to-use design and persistence technology that remembers each users’ settings.
- The software must provide a GIS integration with a visual representation of a project with project cost depicted (total project costs, current funding expensed and project on -time or behind visual cues).
- The software must allow each user to view what is outstanding in the system such as, pay estimates, invoices, daily reports, etc. in their queue.
- The software must allow the software admins to assign roles and override pay estimates and invoices within the system.
- The software should be capable of tracking all funding including budget and appropriations, encumbrances, expenditures, and change orders. It should have the ability to itemize costs for each project work phase by fund account and project details of funding shortfalls and overruns throughout the project duration.
(2) All questions must be submitted no later than June 21, 2021.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Thursday, 1 July, 2021

Question Answer Deadline : Monday, 21 June, 2021

Category : Software, System and Application

Country : USA

State : Texas

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