EQU-6013 - USA (Sarasota, Florida) - Classroom Equipment and Install Audio and Visual - Deadline October 13,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: EQU-6013

Government Authority located in Sarasota, Florida; USA based organization looking for expert vendor for classroom equipment and install audio and visual.

[A] Budget: Looking for proposal

[B] Scope of Service:

(1) Vendor needs to provide classroom equipment and install audio and visual to the government authority located in Sarasota, FL.
-  Installation of a Spectrum lectern
-  Installation of an ultra-short throw projector.
-  Installation of a 75” display on an articulating wall mount on the side wall.
-  Installation of 2 walls mounted PTZ cameras will be connected to the PC for Microsoft Teams,
one in the front of the room to capture the classroom the other near the display to capture the instructor.
- Installation of a video switcher in the lectern. sources will be from an OFE PC with 2 HDMI
outputs, a document camera, and an HDMI guest input at the lectern program audio will be
connected to the audio DSP to be routed to the speakers.
- Installation of an audio DSP in the lectern for room audio and to connected to the OFE PC with USB
- Installation of 2 ceiling microphones and 4 ceiling speakers. Note: The ceiling mics will be for conferencing only and will not be used for local sound reinforcement in the room.
- Installation of a 7” table top touch panel located at the lectern to power on the system, control room volume, control video routing and provide camera control with presets. On the touch panel there will be a button for teams that will rout PC output 1 to the Projector and PC output 2 to the display and rout the audio from the PC to the speakers.
- All surfaces and surrounding area to be clean of trash and dust.
- Provide onsite support for commissioning, testing, and training of system for customer acceptance.
- Properly configure and set up system.
- Test system and train the customer
- Check-in with appropriate personnel at the site
- Answer any questions the point of contact may have about the installation
- Locate and verify that all said equipment is onsite and in proper location
- Document any missing or invalid equipment
- Manage all cabling in a neat and organized fashion
- Ensure that all projectors are adjusted properly, if applicable.
- Ensure that all audio is working properly
- Ensure that all switchers and distribution amplifiers are functioning properly
- Ensure that over all function of the room is up to the customer’s expectations.
- Contact point of contact assigned to the project
- Have sign off sheet signed acknowledging departure time
- Provide training to customer on proper usage of the room
- Answer any questions the customer may have about room operation
- Remove all boxes and trash to location provide by the customer
- Make sure all rooms are clean from debris caused by installation of said equipment
- Provide Power in all locations, to include camera locations, flat screen locations, and rack locations.
- Provide network drops in all locations.
- Provide access times and room scheduling.
- Provide a point of contact for the vendor to report to about any issues and progress on the installation.
- Delivery of equipment to the building in which the installation is to be performed.
- Provide a location for all trash and boxes to be taken to after installation is complete
(2) All question must be submitted no later than September 24, 2021.
(3)A mandatory site inspection will be held on September 22, 2021.
(4) Contract term will be one year.

[C] Eligibility:

Onshore (USA organization Only)

[D] Work Performance:


Expiry Date : Wednesday, 13 October, 2021

Pre-proposal Conference Date : Wednesday, 22 September, 2021

Question Answer Deadline : Friday, 24 September, 2021

Category : Computer Supplies, Accessories and other Equipments

Country : USA

State : Florida

Cost to Download This RFP Document : $ 5

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