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SW-49392 - Ireland - Contract Management System - Deadline November 3,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-49392

Government Authority located in Ireland looking for expert vendor for contract management system.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide contract management system which will serve as a central repository for all contract and procurement activity in the university as well as providing a full audit trail and reporting capability related to tendering processes.
- The system should facilitate early alerts on issues or problems with individual contracts and enable proactive engagement with the relevant contract owner.
- The system must be capable of storing and managing documentation relating to all stages of the procurement process:
• Tender initiation: An initial meeting between the procurement function and the user to determine the nature of the requirements and the procurement strategy to be followed.
• User requirements: Development of a detailed user specification document which forms the basis of the published tender.
• Publishing: The tender is finalised and advertised on the e-tenders web site.
• Evaluation: Submissions are recorded, evaluated and scored.
• Tender award: Tender outcome is communicated to successful and unsuccessful tenderers.
• Post tender award: A standstill period is permitted to allow unsuccessful tenderers to challenge the award decision.
• Contract Implementation: Issuing and signing of contract or service level agreements etc. The system should be capable of managing the contract for its full term including regular reviews of the performance of the supplier or service provider. Detailed reports of any issues and their resolution must be available.
- The system should have the capability of a workload planner where automated triggers and alerts will provide relevant staff with reminders, alerts and updates.
- The system should include dashboard functionality which allows users to select and input project or tender information into pre-populated fields to build an overview of the project initially, and ultimately manage the sourcing and contract management process end-to-end within the system.
- The system should include a reporting function capable of generating both standard reports and customised reports configured by the contracting authority.
- The system should have a keyword search facility.
- The system should also include automated alerts which prompt users to input mandatory data fields (to be agreed) at various points within the process.
(2) All questions must be submitted no later than October 27, 2021.
(3) Contract term will be three years.

[C] Eligibility:

- Onshore (Ireland Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 3 November, 2021

Question Answer Deadline : Wednesday, 27 October, 2021

Category : Software, System and Application

Country : Ireland

State :

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