Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3939

Government authority located Oklahoma; USA based organization looking for expert vendor for Digital Image Capture of Case Records, Inmate Records, and Personnel Files for record preservation and indexable data retrieval Services.

[*] Budget: Looking for Proposal

[*] Scope of Service:

Vendor needs to provide Digital Image Capture of Case Records, Inmate Records, and Personnel Files for record preservation and indexable data retrieval Services.
-requires images for these books be captured/scanned, images enhances/converted to produce the best possible quality and indexed by page number to assure that all the pages present in the volume and are captured and the digital images delivered to the county on external Mass Storage Device
- provide a turnkey solution that includes on-site image capture, image clean-up and image indexing.
o    Image cleanup and indexing may be off-site.
o    Document may be removed from Office.
o    All labor and equipment required for the digital image capture, image cleanup and indexing of data and images shall be provided by the vendor.
o    Both image capture and indexing services by the vendor must document sufficient resources to the county by the county’s required completion date.
o    All labor to pull the books from the shelves for image capture, disassembling of the books, reassembling the books and returning all books to the correct location and original condition after capturing images shall be provided by the vendor.
o    The vendor shall employ non-destructive methods.
o    The vendor shall capture images for any pages found with or without addenda and make any data under the addendum visible.
o    Processes shall be used by the vendor to capture the maximum detail and shall deliver each digital image as a single page grey scale or color lossless JPEG image with no greater than 20% compression (80% JPEG quality minimum – 256-bit minimum).
o    The vendor shall also deliver each image as a single page bi-tonal TIFF image with Group IV compression, compliant with the TIFF 6.0 specification.
o    Digital images shall be captured by the vendor of each page with a minimum true resolution of 300 dots per inch or better.
o    Digital capture processes that result in images that are not distorted from the original size and shape, thereby avoiding trapezoidal or page curvature image issues shall be employed by the vendor.

[*] Eligibility:

- Onshore (USA Only);

[*] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 8 July, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Oklahoma

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