Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: MB-6690

Government Authority located in Texas; USA based organization looking for expert vendor for workers compensations excess insurance broker and consulting services.

[*] Budget: Looking for Proposals

[*] Scope of Service:

(1) Vendor needs to provide broker consulting services for workers’ compensation, occupational safety and accident prevention and loss control.
1. Insurance Placement Services
- Development of excess insurance bid requests. broker shall work closely with city to develop bid requests to secure excess workers’ compensation insurance for the city insurable risks. The objective is to place excess insurance program over city self-insurance program in accordance with the desired retentions and limits to be designed by the city. Broker shall make available to city all resources at its disposal to properly collect, organize and review all data placed into the bid request.
- Marketing of bid requests. Broker shall market city account to qualified excess workers’ compensation insurance companies. Marketing shall include, but not be limited to, assisting in the development of insurance specifications and underwriting criteria, assist in developing requests for quotes (RFQ’s) from insurance companies, canvassing insurance markets, reviewing suitable manuscript policies, negotiations on behalf of city, consultation and professional advice on proposed changes or enhancements to the program, and ongoing advisory services for the duration of the contract concerning changes or enhancements to the program.
- Bids of excess workers’ compensation insurance. broker shall represent city in all phases of this project. Direct negotiations on terms and pricing with the insurance company shall take place with the direction of city. Placement of any program of insurance shall be conducted as a bid directly to insurance market underwriters.
- Broker shall review bids and assist city in the selection thereof and shall provide a report to city summarizing the results of all negotiations. it is clearly understood that any resulting product from the broker of record contract cannot be accepted nor bound until approved by city. All procurement of insurance shall be conducted in accordance with the local government code and all applicable law.
- Administration broker shall review and analyze policies for accuracy of coverage and advise city regarding all aspects of policy interpretation; provide confirmation of evidence of insurance (binders, cover notes) or the status of a placement prior to the renewal date; timely issue certificates of insurance; arrange periodic meetings with city staff to discuss pertinent topics, and attend meetings with city staff or council as requested; provide notice of claim on behalf of city to the excess carrier in accordance with the notification provisions of the policy; provide claims status reports upon reasonable request; provide loss runs upon request; and serve in a consulting capacity to city on any loss settlement negotiation with the excess insurer if needed.
- Broker shall continue to act in an advisory and consulting role to city for the duration of the broker’s contract to ensure that the insurance program accepted by city continues to work smoothly, effectively and in the best interests of the city.
2. Actuarial Services
- Broker shall arrange, coordinate and cause to be performed an annual actuarial study, and shall coordinate the collection of data for actuarial services on the city workers’ compensation claim fund. - The actuarial study shall commence during the month of October, and a final actuarial report shall be provided to the city assistant human resources director for risk management, no later than December 31st of the same year.
- Broker shall review actuarial reports, advise city regarding interpretation of actuarial reports and make recommendations for program modifications. Cost of actuarial studies shall be paid by City.
3. Workers’ Compensation Claims Audit Services
- Broker shall represent the city in all phases of this project. Direct negotiations with underwriters and the insurance company shall take place with the direction of the city. Placement of any program of insurance shall be conducted as a bid directly to insurance market underwriters.
4. Occupational Safety, Accident Prevention and Workers’ Compensation Loss Control Services
- Broker shall be available to serve in a consulting capacity to city risk management division  on occupational health and safety or workers’ compensation related issues and projects as city  shall request, including, but not limited to, reviewing new laws; assisting in reviewing claims as needed; answering loss control questions; evaluating high-risk activities; providing safety  engineering services; conducting ergonomic studies, safety program evaluations, and job safety and hazard analyses on specific worker activities; and conducting accident investigations. Broker shall provide approximately 1,000 hours of these services.
5. Other Broker Services
- Broker sh

[*] Eligibility:

- Onshore (USA Organization Only);

[*] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Thursday, 8 September, 2022

Pre-proposal Conference Date : Wednesday, 10 August, 2022

Question Answer Deadline : Wednesday, 17 August, 2022

Category : Medical Billing and Coding, Professional, Consulting, Administrative or Management Support Services, Real Estate, Brokerage Services, Maintenance, Repair and Alteration of Property

Country : USA

State : Texas

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